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How to Track Your Fundraising Progress

How to Track Your Fundraising Progress
How to Track Your Fundraising Progress

Tracking brochure sales keeps students focused.

If you know where you want to end up, knowing if you're tracking correctly to reach your destination is essential.

Hoping your students are out selling is not a good approach. You would probably do just as well by rolling the dice and wishing for the best.

Instead, wouldn't it be nice to know how your fundraiser was progressing before the order forms were turned in?

Since success is determined by your group's ability to reach its sales goal, you should track your fundraising progress. You can, in essence, do more than remind your students to sell.

Tracking student progress allows you to do three things. One, it gives you a barometer, two, it creates accountability; and three; it breaks the sale down into smaller goals. Here's how it works:

Announce Your Tracking Plan

At your kickoff, announce that you will check each student's progress three times during your sale:

  1. The day after the kickoff (day 1)
  2. At the halfway point (day 7)
  3. On the last day (day 14)

Remind them the day before each check-in day to bring their order form and money envelope.

Check Student Progress

  1. Ask your students to present their order forms and money collection envelopes on your three check-in days. This is to see if they are keeping up with their sales.
  2. Your check-in days allow you to incorporate an additional incentive, like the money game. This will motivate your sellers to exceed their check-in day goals.

See our additional incentive ideas

Update Your Fundraiser Progress Tracker

We provide a fundraiser progress tracker before your kickoff that will help you track your sale. You can record each student's sales at each check-in day and thus see how well your sale is progressing.

Seller Name Items Sold
(Day 1)
Items Sold
(Day 7)
Items Sold
(Day 14)
Total Items Sold % of Seller Goal Estimated Profit
Adams, Mary 3 4 5 12 100 $48.00
Baker, Joe 2 6 3 11 92 $44.00
Carter, John 7 2 4 13 108 $52.00
Edwards, Jane 5 1 3 9 75 $36.00
TOTALS 17 13 15 45 94 $180.00

Get Your Free Sales Tracker Sheet

Receive your complimentary sales tracker sheet by completing our 'Download Your Free Tracking Sheet' form.

Calculate Your Profit

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What Our Customers Say

5

Big Fundraising Ideas provides excellent service. They go out of their way to help our school.

Sonia Longoria
Fundraising Chair
Leal Elementary
Raised:
$23,862.50
5

Big Fundraising Ideas provides exceptional service! Anything that was missing or damaged also had a quick turnaround. Great job!

Mary Salas
Coach
Rio Hondo Intermediate
Raised:
$17,260.00
5

It was a great experience and great products. The overall service that we received from Big Fundraising Ideas was very good.

Chanda Goff
Dance Committee Sponsor
The Colony Education Center
Raised:
$500.00
5

For this being my first time ever doing this, Big Fundraising Ideas made the fundraising process extremely easy! They were always available to address any concerns that we had. The product quality was also great. Our sales actually doubled from previous years as we brought in more money than ever before! We are definitely interested in working with them again next year!

Chelsi Persellin
PTA Fundraising Coordinator
Webb Elementary
Raised:
$43,603.00
5

We really liked the service and the assistance that was given to us with our fundraising. Product quality was good and the prize incentives were excellent. Big Fundraising Ideas was excellent and I will definitely recommend them to others!

Kathy Ortiz
Counselor
Sanders Elementary
Raised:
$15,373.50
5

Big Fundraising Ideas was very helpful as the student sales reports were excellent and done for you! It was a great money maker with little work involved!

Laurie Cisneros
PTA President
Noonan Elementary
Raised:
$26,618.00
5

The overall service that we received from Big Fundraising Ideas was exceptional. Easy and profitable!

Lanaie Morgan
Teacher
Alder School
Raised:
$1,000.00
5

Wonderful!! I couldn't have asked for a better company to work with. The overall service that we received from Big Fundraising Ideas was exceptional. I will definitely recommend them to others.

Jennifer Golec
President H & S
Park Elementary
Raised:
$0
5

Our Big Event Fundraiser was the most profitable fundraiser we have ever had. The overall service was exceptional and I will definitely recommend them to others.

Monico Rodriguez
Principal
O'Grady Elementary
Raised:
$20,462.50
5

Everything ran smoothly with Big Fundraising Ideas. Step by step instructions were great. Thank you!

Maria Elena Rodriguez
Fundraising Chair
John F. Kennedy Elementary
Raised:
$28,091.00
5

The overall service that we received from Big Fundraising Ideas was very good. Product quality met everyone's expectations and the prize incentives were excellent! Big Fundraising Ideas was very good and I will recommend your company to the next board.

Donnetta Herin
PTA President
Schanen Estates Elementary
Raised:
$17,623.67
5

We have done business with you for several years and we keep coming back! Thank you for your organization, service and personal attention!

Carmen Zavala
Principal
Villarreal Elementary
Raised:
$13,143.65
5

We received exceptional service from Big Fundraising Ideas and I will definitely recommend them to others.

Eva Rodriguez
Secretary
Blaschke Sheldon Elementary
Raised:
$20,730.00
5

The fundraiser went extremely well. From my perspective I had very little leg work to do. Collecting and mailing was all and when the product arrived it was very well organized into the individual classes. I think it went very well and will look forward to running it again next year.

Ginny Johnson
Pool Manager/Fundraising Coordinator
Ninilchik School
Raised:
$3,419.75
5

Big Fundraising Ideas provides an excellent product and excellent service. The individuals who delivered the cookie dough were very helpful as well. I would definitely recommend them to other schools considering a fundraiser.

Misty Upton
PTA Secretary
Stricklin Elementary
Raised:
$27,286.00