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How to Track Your Fundraising Progress

How to Track Your Fundraising Progress
How to Track Your Fundraising Progress

Tracking brochure sales keeps students focused.

If you know where you want to end up, knowing if you're tracking correctly to reach your destination is essential.

Hoping your students are out selling is not a good approach. You would probably do just as well by rolling the dice and wishing for the best.

Instead, wouldn't it be nice to know how your fundraiser was progressing before the order forms were turned in?

Since success is determined by your group's ability to reach its sales goal, you should track your fundraising progress. You can, in essence, do more than remind your students to sell.

Tracking student progress allows you to do three things. One, it gives you a barometer, two, it creates accountability; and three; it breaks the sale down into smaller goals. Here's how it works:

Announce Your Tracking Plan

At your kickoff, announce that you will check each student's progress three times during your sale:

  1. The day after the kickoff (day 1)
  2. At the halfway point (day 7)
  3. On the last day (day 14)

Remind them the day before each check-in day to bring their order form and money envelope.

Check Student Progress

  1. Ask your students to present their order forms and money collection envelopes on your three check-in days. This is to see if they are keeping up with their sales.
  2. Your check-in days allow you to incorporate an additional incentive, like the money game. This will motivate your sellers to exceed their check-in day goals.

See our additional incentive ideas

Update Your Fundraiser Progress Tracker

We provide a fundraiser progress tracker before your kickoff that will help you track your sale. You can record each student's sales at each check-in day and thus see how well your sale is progressing.

Seller Name Items Sold
(Day 1)
Items Sold
(Day 7)
Items Sold
(Day 14)
Total Items Sold % of Seller Goal Estimated Profit
Adams, Mary 3 4 5 12 100 $48.00
Baker, Joe 2 6 3 11 92 $44.00
Carter, John 7 2 4 13 108 $52.00
Edwards, Jane 5 1 3 9 75 $36.00
TOTALS 17 13 15 45 94 $180.00

Get Your Free Sales Tracker Sheet

Receive your complimentary sales tracker sheet by completing our 'Download Your Free Tracking Sheet' form.

Calculate Your Profit

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What Our Customers Say

5

The fundraiser went extremely well. From my perspective I had very little leg work to do. Collecting and mailing was all and when the product arrived it was very well organized into the individual classes. I think it went very well and will look forward to running it again next year.

Ginny Johnson
Fundraising Coordinator
Ninilchik School
Raised:
$3,419.75
4

Working with Big Fundraising Ideas was a pleasure. They are very helpful, quick to respond and able to answer any and all questions...before and after the fundraiser!!

DeAnne Glenn
Vice Principal
Flag View Intermediate
Raised:
$33,410.50
5

Big Fundraising Ideas provides exceptional service! Anything that was missing or damaged also had a quick turnaround. Great job!

Mary Salas
Coach
Rio Hondo Intermediate
Raised:
$17,260.00
5

The School Fundraising Guidebook provided by Big Fundraising Ideas is a life saver. As a full-time school district employee with many hats to wear, this guide’s efficiency helps our fundraising run on its own. The guide includes everything needed for a successful fundraiser. I enjoy the convenience of pulling out pre-made forms; making copies and sending them home with the students. It is an easy to follow, self explanatory manual that makes fundraising the successful task I didn’t mind taking on. This guide takes you that extra mile to meet your organizations needs, with little effort by following the time-line and instructions included. Many thanks to those who created this time saving guide which helps us achieve our goals.

Betty Hinkle
Fundraising Chair
St. Mary’s Charter School
Raised:
$18,648.40
5

This was our first fundraiser and it ran very smoothly. It helped to have the packet to explain the fundraiser process. I had a team in place that facilitated the fundraiser which made my job much easier. We were pleased with the profits and especially the super party. Big Fundraising Ideas was very helpful throughout the entire program. Thanks again for helping our first fundraiser to be a huge success.

Wanda Clark
Principal
Williamson Elementary
Raised:
$8,528.83
5

We really liked the service and the assistance that was given to us with our fundraising. Product quality was good and the prize incentives were excellent. Big Fundraising Ideas was excellent and I will definitely recommend them to others!

Kathy Ortiz
Counselor
Sanders Elementary
Raised:
$15,373.50
5

The overall service that we received from Big Fundraising Ideas was exceptional. Easy and profitable!

Lanaie Morgan
Teacher
Alder School
Raised:
$1,000.00
5

The overall service that we received from Big Fundraising Ideas was very good and we will recommend them to others who might need a fundraiser.

Adan Ramirez
Assistant Principal
Pearson Elementary
Raised:
$10,350.00
5

We have done business with you for several years and we keep coming back! Thank you for your organization, service and personal attention!

Carmen Zavala
Principal
Villarreal Elementary
Raised:
$13,143.65
5

Our Big Event Fundraiser was the most profitable fundraiser we have ever had. The overall service was exceptional and I will definitely recommend them to others.

Monico Rodriguez
Principal
O'Grady Elementary
Raised:
$20,462.50
5

We have worked with Big Fundraising Ideas for 5 years now and are completely pleased with their service. I would recommend them to everyone!

Rey Escalante
PTA President
Flour Bluff Intermediate
Raised:
$17,384.50
5

The overall service that we received from Big Fundraising Ideas was very good. Product quality met everyone's expectations and the prize incentives were excellent! Big Fundraising Ideas was very good and I will recommend your company to the next board.

Donnetta Herin
PTA President
Schanen Estates Elementary
Raised:
$17,623.67
5

Big Fundraising Ideas provides excellent service and I definitely recommend them to others.

Pete Morales
Principal
Zapata South Elementary
Raised:
$24,062.50
5

The overall service that we received from Big Fundraising Ideas was very good. Product quality was also very good while the prize incentives were excellent. Big Fundraising Ideas was very good and I will recommend them to others. Great job!

Misty Brannan
Secretary
F.W. Gross Montessori
Raised:
$3,293.00
5

Big Fundraising Ideas provides an excellent product and excellent service. The individuals who delivered the cookie dough were very helpful as well. I would definitely recommend them to other schools considering a fundraiser.

Misty Upton
PTA Secretary
Stricklin Elementary
Raised:
$27,286.00