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How to Track Your Fundraising Progress

How to Track Your Fundraising Progress
How to Track Your Fundraising Progress

Tracking brochure sales keeps students focused.

If you know where you want to end up, knowing if you're tracking correctly to reach your destination is essential.

Hoping your students are out selling is not a good approach. You would probably do just as well by rolling the dice and wishing for the best.

Instead, wouldn't it be nice to know how your fundraiser was progressing before the order forms were turned in?

Since success is determined by your group's ability to reach its sales goal, you should track your fundraising progress. You can, in essence, do more than remind your students to sell.

Tracking student progress allows you to do three things. One, it gives you a barometer, two, it creates accountability; and three; it breaks the sale down into smaller goals. Here's how it works:

Announce Your Tracking Plan

At your kickoff, announce that you will check each student's progress three times during your sale:

  1. The day after the kickoff (day 1)
  2. At the halfway point (day 7)
  3. On the last day (day 14)

Remind them the day before each check-in day to bring their order form and money envelope.

Check Student Progress

  1. Ask your students to present their order forms and money collection envelopes on your three check-in days. This is to see if they are keeping up with their sales.
  2. Your check-in days allow you to incorporate an additional incentive, like the money game. This will motivate your sellers to exceed their check-in day goals.

See our additional incentive ideas

Update Your Fundraiser Progress Tracker

We provide a fundraiser progress tracker before your kickoff that will help you track your sale. You can record each student's sales at each check-in day and thus see how well your sale is progressing.

Seller Name Items Sold
(Day 1)
Items Sold
(Day 7)
Items Sold
(Day 14)
Total Items Sold % of Seller Goal Estimated Profit
Adams, Mary 3 4 5 12 100 $48.00
Baker, Joe 2 6 3 11 92 $44.00
Carter, John 7 2 4 13 108 $52.00
Edwards, Jane 5 1 3 9 75 $36.00
TOTALS 17 13 15 45 94 $180.00

Get Your Free Sales Tracker Sheet

Receive your complimentary sales tracker sheet by completing our 'Download Your Free Tracking Sheet' form.

Calculate Your Profit

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It was a great experience and great products. The overall service that we received from Big Fundraising Ideas was very good.

Chanda Goff
Dance Committee Sponsor
The Colony Education Center
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5

We received exceptional service from Big Fundraising Ideas and I will definitely recommend them to others.

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Blaschke Sheldon Elementary
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Wonderful!! I couldn't have asked for a better company to work with. The overall service that we received from Big Fundraising Ideas was exceptional. I will definitely recommend them to others.

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President H & S
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5

This was our first fundraiser and it ran very smoothly. It helped to have the packet to explain the fundraiser process. I had a team in place that facilitated the fundraiser which made my job much easier. We were pleased with the profits and especially the super party. Big Fundraising Ideas was very helpful throughout the entire program. Thanks again for helping our first fundraiser to be a huge success.

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Williamson Elementary
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5

Big Fundraising Ideas provided us with exceptional service. Product quality was first-rate and the sales incentives were excellent! We ended up selling more this spring than last fall – excellent for us!

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Assistant Principal
Lyford Elementary
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$28,217.50
5

For this being my first time ever doing this, Big Fundraising Ideas made the fundraising process extremely easy! They were always available to address any concerns that we had. The product quality was also great. Our sales actually doubled from previous years as we brought in more money than ever before! We are definitely interested in working with them again next year!

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PTA Fundraising Coordinator
Webb Elementary
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$43,603.00
5

The overall service that we received from Big Fundraising Ideas was excellent!

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Assistant Principal
Price Elementary
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5

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Principal
Le Noir Elementary
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4

Working with Big Fundraising Ideas was a pleasure. They are very helpful, quick to respond and able to answer any and all questions...before and after the fundraiser!!

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Flag View Intermediate
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5

Our Big Event Fundraiser was the most profitable fundraiser we have ever had. The overall service was exceptional and I will definitely recommend them to others.

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Principal
O'Grady Elementary
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$20,462.50
5

Big Fundraising Ideas is always very helpful. They go out of their way to make sure our fundraisers go smoothly. If there is ever a question we can always call on them.

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Secretary
Sam Houston Elementary
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$17,899.50
5

Our experience with y'all has been fantastic!!! Everyone in the office has been so helpful, especially with our endless questions! We really loved that the products came in already boxed with the students name, teacher and grade on a label! You have no idea how much stress that took off! That is always one of the biggest hassles!

Thank you so much for making this the most stress free fundraiser ever! We look forward to working with you again!

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PTO Vice President
Gresham Elementary
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$8,550.50
5

Our Big Event School Fundraiser ran smoothly from beginning to end. The overall service that we received was exceptional and I have already referred you to another school in our district.

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Petronila Elementary
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Villarreal Elementary
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$13,143.65
5

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Assistant Principal,
C. Santos Benavides School
Raised:
$72,194.50