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How to Track Your Fundraising Progress

How to Track Your Fundraising Progress
How to Track Your Fundraising Progress

Tracking brochure sales keeps students focused.

If you know where you want to end up, knowing if you're tracking correctly to reach your destination is essential.

Hoping your students are out selling is not a good approach. You would probably do just as well by rolling the dice and wishing for the best.

Instead, wouldn't it be nice to know how your fundraiser was progressing before the order forms were turned in?

Since success is determined by your group's ability to reach its sales goal, you should track your fundraising progress. You can, in essence, do more than remind your students to sell.

Tracking student progress allows you to do three things. One, it gives you a barometer, two, it creates accountability; and three; it breaks the sale down into smaller goals. Here's how it works:

Announce Your Tracking Plan

At your kickoff, announce that you will check each student's progress three times during your sale:

  1. The day after the kickoff (day 1)
  2. At the halfway point (day 7)
  3. On the last day (day 14)

Remind them the day before each check-in day to bring their order form and money envelope.

Check Student Progress

  1. Ask your students to present their order forms and money collection envelopes on your three check-in days. This is to see if they are keeping up with their sales.
  2. Your check-in days allow you to incorporate an additional incentive, like the money game. This will motivate your sellers to exceed their check-in day goals.

See our additional incentive ideas

Update Your Fundraiser Progress Tracker

We provide a fundraiser progress tracker before your kickoff that will help you track your sale. You can record each student's sales at each check-in day and thus see how well your sale is progressing.

Seller Name Items Sold
(Day 1)
Items Sold
(Day 7)
Items Sold
(Day 14)
Total Items Sold % of Seller Goal Estimated Profit
Adams, Mary 3 4 5 12 100 $48.00
Baker, Joe 2 6 3 11 92 $44.00
Carter, John 7 2 4 13 108 $52.00
Edwards, Jane 5 1 3 9 75 $36.00
TOTALS 17 13 15 45 94 $180.00

Get Your Free Sales Tracker Sheet

Receive your complimentary sales tracker sheet by completing our 'Download Your Free Tracking Sheet' form.

Calculate Your Profit

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The service I have received over the past several years has been excellent. Despite the fact that they are from out of town, their service is exceptional.

Gloria Paredes
PTA Vice President
Milton Elementary
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The overall service that we received from Big Fundraising Ideas was exceptional! I would definitely use Big Fundraising Ideas for our future fundraiser!

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PTA Secretary
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5

Everything ran smoothly with Big Fundraising Ideas. Step by step instructions were great. Thank you!

Maria Elena Rodriguez
Fundraising Chair
John F. Kennedy Elementary
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$28,091.00
5

Big Fundraising Ideas provides excellent service and I definitely recommend them to others.

Pete Morales
Principal
Zapata South Elementary
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$24,062.50
5

Wonderful!! I couldn't have asked for a better company to work with. The overall service that we received from Big Fundraising Ideas was exceptional. I will definitely recommend them to others.

Jennifer Golec
President H & S
Park Elementary
Raised:
$0
5

Our Big Event School Fundraiser ran smoothly from beginning to end. The overall service that we received was exceptional and I have already referred you to another school in our district.

Rick Gutierrez
Principal
Petronila Elementary
Raised:
$4,208.17
5

The delivery and distribution of products was quick and easy! The entire fundraising process was extremely organized! Quick response to all questions! Kick-off was a blast! The kids were so excited!

Kari Smith
PTA President
Rodriguez Elementary
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5

We received exceptional service from Big Fundraising Ideas and I will definitely recommend them to others.

Eva Rodriguez
Secretary
Blaschke Sheldon Elementary
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$20,730.00
5

We have always had a great experience with this sale from your end of the deal. Big Fundraising Ideas always works with us no matter what the issue is. They are excellent. They stay on top of things and are very helpful. Their reply/correspondence time is outstanding.

Betty Hinkle
A/P and Fundraising
St. Mary's Charter School
Raised:
$22,075.80
5

Big Fundraising Ideas is wonderful to work with. They are always available to help me and fix any problem the day I call.

Valerie Layton
PTO President
Sinton Elementary
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$22,020.00
5

The overall service that we received from Big Fundraising Ideas was exceptional. Easy and profitable!

Lanaie Morgan
Teacher
Alder School
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$1,000.00
5

The overall service that we received from Big Fundraising Ideas was very good. Product quality met everyone's expectations and the prize incentives were excellent! Big Fundraising Ideas was very good and I will recommend your company to the next board.

Donnetta Herin
PTA President
Schanen Estates Elementary
Raised:
$17,623.67