Photo by Steven Pisano
How to Track Your Fundraising Progress
Tracking sales keeps students focused
If you know where you want to end up, it’s important to know if you’re actually tracking properly so you can reach your destination.
Hoping your students are out selling is not a good approach. You would probably do just as well by simply rolling the dice and wishing for the best.
Instead, wouldn’t it be nice to know how your fundraiser was progressing before the order forms were turned in?
Since success is determined by your group's ability to reach their sales goal, you should track your fundraising progress along the way. You can in essence do more than simply remind your students to sell.
Tracking student progress allows you to do 3 things. One, it gives you a barometer, two, it creates accountability, and three; it breaks the sale down into smaller goals. Here’s how it works:
Announce Your Tracking Plan
At your kickoff, announce that you will check each student's progress 3 times during your sale:
- The day after the kickoff (day 1)
- At the half way point (day 7)
- On the last day (day 14)
Remind them the day before each check in day to bring their order form and money envelope.
Check Student Progress
- On your 3 check-in days, ask your students to present their order forms and money collection envelopes. This is to see if they are keeping up with their selling.
- Your check-in days provide a great opportunity to incorporate an additional incentive like the money game. This will motivate your sellers to reach and even exceed their check-in day goals.
See our additional incentive ideas
Update Your Fundraiser Progress Tracker
We provide a fundraiser progress tracker prior to your kickoff that will help you track your sale. You can record each student's sales at each check-in day and thus see how well your sale is progressing.
| Seller Name | Items Sold (Day 1) | Items Sold (Day 7) | Items Sold (Day 14) | Total Items Sold | % of Seller Goal | Estimated Profit |
| Adams, Mary | 3 | 4 | 5 | 12 | 100 | $48.00 |
| Baker, Joe | 2 | 6 | 3 | 11 | 92 | $44.00 |
| Carter, John | 7 | 2 | 4 | 13 | 108 | $52.00 |
| Edwards, Jane | 5 | 1 | 3 | 9 | 75 | $36.00 |
| TOTALS | 17 | 13 | 15 | 45 | 94 | $180.00 |
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Reviews
- Maureen Stevens — PTA Fundraiser Chairperson Welder ElementaryRaised:$21,480.50
- Kathy Ortiz — Counselor Sanders ElementaryRaised:$15,373.50
- Ginny Johnson — Pool Manager/Fundraising Coordinator Ninilchik SchoolRaised:$3,419.75
- Kari Smith — PTA President Rodriguez ElementaryRaised:$26,326.50
- Lanaie Morgan — Teacher Alder School
- Janice Rudd — Principal Pinecrest School
- DeAnne Glenn — Vice Principal Flag View IntermediateRaised:$33,410.50
- Gloria Paredes — PTA Vice President Milton ElementaryRaised:$18,336.00
- Elizabeth Gongora — Principal Le Noir ElementaryRaised:$18,684.00
- Brenda Martinez — Assistant Principal, C. Santos Benavides SchoolRaised:$72,194.50
- Pete Morales — Principal Zapata South ElementaryRaised:$24,062.50
- Angie Ramirez — Principal Kostoryz ElementaryRaised:$30,820.50
- Misty Upton — PTA Secretary Stricklin ElementaryRaised:$27,286.00
- Mary Salas — Coach Rio Hondo IntermediateRaised:$17,260.00
- Deborah A. Morales — PTO President Ed Downs ElementaryRaised:$24,831.00
- Rick Gutierrez — Principal Petronila ElementaryRaised:$4,208.17
- Elena Pena — Assistant Principal Price ElementaryRaised:$10,040.00
- Betty Hinkle — Fundraising Chair St. Mary’s Charter SchoolRaised:$18,648.40
- Chanda Goff — Dance Committee Sponsor The Colony Education Center
- Jane Trevino — Assistant Principal Ruiz ElementaryRaised:$19,159.42
- Raynaldo Perez — Principal Archie Parr ElementaryRaised:$22,031.00
- Carmen Zavala — Principal Villarreal ElementaryRaised:$13,143.65
- Karen Meredith — BPA Sponsor/Teacher Waller High SchoolRaised:$1,055.87
- Angelica Perez — PTC President Alma Pierce ElementaryRaised:$23,757.00
- Adan Ramirez — Assistant Principal Pearson ElementaryRaised:$10,350.00
- Amy Doughty — Sophomore Class Advisor/Teacher Sandusky High SchoolRaised:$1,102.50
- Ruben De La Rosa — Assistant Principal Lyford ElementaryRaised:$28,217.50
- Betty Hinkle — A/P and Fundraising St. Mary's Charter SchoolRaised:$22,075.80
- Eva Rodriguez — Secretary Blaschke Sheldon ElementaryRaised:$20,730.00
- Rey Escalante — PTA President Flour Bluff IntermediateRaised:$17,384.50
- Marilee Howard — PTO Vice President Gresham ElementaryRaised:$8,550.50
- Rachel Quarnberg — Fundraising Coordinator Anderson ElementaryRaised:$7,944.50
- Marry Jo Torres — PTA Secretary Fannin ElementaryRaised:$14,396.00
- Wanda Clark — Principal Williamson ElementaryRaised:$8,528.83
- Jennifer Golec — President H & S Park Elementary
- Sonia Longoria — Fundraising Chair Leal ElementaryRaised:$23,862.50
- Monico Rodriguez — Principal O'Grady ElementaryRaised:$20,462.50
- Laurie Cisneros — PTA President Noonan ElementaryRaised:$26,618.00
- Lisa Zamoran — Secretary Sam Houston ElementaryRaised:$17,899.50
- Maria Elena Rodriguez — Fundraising ChairJohn F. Kennedy ElementaryRaised:$28,091.00
- Chelsi Persellin — PTA Fundraising Coordinator Webb ElementaryRaised:$43,603.00
- Valerie Layton — PTO President Sinton ElementaryRaised:$22,020.00
- Donnetta Herin — PTA President Schanen Estates ElementaryRaised:$17,623.67
- Misty Brannan — Secretary F.W. Gross MontessoriRaised:$3,293.00
