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How to Track Your Fundraising Progress

How to Track Your Fundraising Progress
How to Track Your Fundraising Progress

Tracking brochure sales keeps students focused.

If you know where you want to end up, knowing if you're tracking correctly to reach your destination is essential.

Hoping your students are out selling is not a good approach. You would probably do just as well by rolling the dice and wishing for the best.

Instead, wouldn't it be nice to know how your fundraiser was progressing before the order forms were turned in?

Since success is determined by your group's ability to reach its sales goal, you should track your fundraising progress. You can, in essence, do more than remind your students to sell.

Tracking student progress allows you to do three things. One, it gives you a barometer, two, it creates accountability; and three; it breaks the sale down into smaller goals. Here's how it works:

Announce Your Tracking Plan

At your kickoff, announce that you will check each student's progress three times during your sale:

  1. The day after the kickoff (day 1)
  2. At the halfway point (day 7)
  3. On the last day (day 14)

Remind them the day before each check-in day to bring their order form and money envelope.

Check Student Progress

  1. Ask your students to present their order forms and money collection envelopes on your three check-in days. This is to see if they are keeping up with their sales.
  2. Your check-in days allow you to incorporate an additional incentive, like the money game. This will motivate your sellers to exceed their check-in day goals.

See our additional incentive ideas

Update Your Fundraiser Progress Tracker

We provide a fundraiser progress tracker before your kickoff that will help you track your sale. You can record each student's sales at each check-in day and thus see how well your sale is progressing.

Seller Name Items Sold
(Day 1)
Items Sold
(Day 7)
Items Sold
(Day 14)
Total Items Sold % of Seller Goal Estimated Profit
Adams, Mary 3 4 5 12 100 $48.00
Baker, Joe 2 6 3 11 92 $44.00
Carter, John 7 2 4 13 108 $52.00
Edwards, Jane 5 1 3 9 75 $36.00
TOTALS 17 13 15 45 94 $180.00

Get Your Free Sales Tracker Sheet

Receive your complimentary sales tracker sheet by completing our 'Download Your Free Tracking Sheet' form.

Calculate Your Profit

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What Our Customers Say

4

Working with Big Fundraising Ideas was a pleasure. They are very helpful, quick to respond and able to answer any and all questions...before and after the fundraiser!!

DeAnne Glenn
Vice Principal
Flag View Intermediate
Raised:
$33,410.50
5

We enjoyed working with Big Fundraising Ideas. The service was excellent and we recommend them highly.

Raynaldo Perez
Principal
Archie Parr Elementary
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5

The overall service that we received from Big Fundraising Ideas was excellent!

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Assistant Principal
Price Elementary
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5

The School Fundraising Guidebook provided by Big Fundraising Ideas is a life saver. As a full-time school district employee with many hats to wear, this guide’s efficiency helps our fundraising run on its own. The guide includes everything needed for a successful fundraiser. I enjoy the convenience of pulling out pre-made forms; making copies and sending them home with the students. It is an easy to follow, self explanatory manual that makes fundraising the successful task I didn’t mind taking on. This guide takes you that extra mile to meet your organizations needs, with little effort by following the time-line and instructions included. Many thanks to those who created this time saving guide which helps us achieve our goals.

Betty Hinkle
Fundraising Chair
St. Mary’s Charter School
Raised:
$18,648.40
5

The Big Fundraising Ideas team is very professional and always ready to help! Everyone, from the office personnel to the delivery personnel, is very supportive. We would definitely recommend Big Fundraising Ideas to others.

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PTA Fundraiser Chairperson
Welder Elementary
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$21,480.50
5

My experience with your company was more than satisfactory. I have worked with vendors in the past and have never had such a smooth experience.

Amy Doughty
Sophomore Class Advisor/Teacher
Sandusky High School
Raised:
$1,102.50
4

I got immediate answers via email to all my questions. The orders were packaged separately by seller which was a great help. There was only one item missing from one box. Overall I was very pleased.

Karen Meredith
BPA Sponsor/Teacher
Waller High School
Raised:
$1,055.87
5

Big Fundraising Ideas provides excellent service. They go out of their way to help our school.

Sonia Longoria
Fundraising Chair
Leal Elementary
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5

Wonderful!! I couldn't have asked for a better company to work with. The overall service that we received from Big Fundraising Ideas was exceptional. I will definitely recommend them to others.

Jennifer Golec
President H & S
Park Elementary
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$0
5

The overall service that we received from Big Fundraising Ideas was exceptional. Easy and profitable!

Lanaie Morgan
Teacher
Alder School
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5

The overall service that we received from Big Fundraising Ideas was exceptional! I would definitely use Big Fundraising Ideas for our future fundraiser!

Marry Jo Torres
PTA Secretary
Fannin Elementary
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5

We have worked with Big Fundraising Ideas for 5 years now and are completely pleased with their service. I would recommend them to everyone!

Rey Escalante
PTA President
Flour Bluff Intermediate
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$17,384.50
5

The overall service that we received from Big Fundraising Ideas was very good and we will recommend them to others who might need a fundraiser.

Adan Ramirez
Assistant Principal
Pearson Elementary
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$10,350.00
5

The beginning and set up of the fundraiser was very easy and straight forward. It was very nice to work with Big Fundraising Ideas. The catalogs and prize sheets were easy to read and very user friendly.

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Anderson Elementary
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$7,944.50
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We have done business with you for several years and we keep coming back! Thank you for your organization, service and personal attention!

Carmen Zavala
Principal
Villarreal Elementary
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$13,143.65