Ultimate Coffee Collection

Your group profits from catalog orders taken by your participants.

Yes. Every participant receives a brochure, order form, and money envelope.

You will not be charged upfront for any supplies, and they are free if your group meets the following order minimums based on your group size:

Groups of up to 99 participants

There is no supply charge if you sell 150 or more items. We will charge a $100 supply fee for orders with fewer than 150 items sold.

Groups with 100 or more participants

Supplies are free if your group averages $25 or more in retail sales per member. (Since the average price of an item listed in a typical brochure is about $15, that's less than two items sold per seller.)

A quick way to determine your average retail sales per enrolled is to divide your total sales by your group enrollment. Consider the following two examples.

If your group raises:

1. $2,500 with 150 participants, your average retail sales per enrolled participant would be $16.67 ($2,500 ÷ 150 = $16.67). You would be charged 50¢ x 150 = $75 (See chart above).
2. $5,000 with 150 participants, your average retail sales per enrolled participant would be $33.33 ($5,000 ÷ 150 = $33.33). We will not charge a supply fee because you reached $25 per enrolled participant.

Another way is to multiply $25 by your enrollment number. If you have 150 participants, your supplies would be free if your retail sales are $3,750 or more (150 participants x $25 items/participant = $3,750).

Remember that many sellers will sell more than two items while others may not. You shouldn't incur a supply fee if your group averages two or more items sold per enrolled participant.

We will add any supply cost fee to your invoice.

NOTE: Brochure and online sales count towards the minimum free supply requirement. Donations are not items and do not count toward meeting free supply requirements.

Yes. Supporters can pay by check, cash, money order, or cashier's check.

Yes. Our prize programs are optional but encouraged. Offering prizes to your participants can improve sales. It's important to discuss your prizes at your kickoff meeting. Then, continue to promote them throughout your sale. This will keep your group motivated to sell.

There is no cost for our incentives.

Learn about our prize programs.

You'll receive an agreement to sign after you submit our Start a Fundraiser form. It will take at least 7-10 business days to process your order and pack and ship your supplies.

Learn about our timeline.

More extended sales typically don't translate into more earnings because they can lead to increased seller procrastination and worse sales results. We've found two weeks optimal, so your end date will be set accordingly by default. You can always let us know if you need to extend your sale about three-quarters of the way through.

To succeed, focus on creating a sense of seller urgency, getting out of the gate quickly, and establishing early momentum.

Online selling is an integral part of your Ultimate Coffee Collection fundraiser. Before your start date, you'll receive instructions so your participants can register. Once registered, they can invite friends and family to shop at your store.

Selling online adds a 2^nd way for your group to raise money.

Your online store will include additional items not found in the brochure.

Registration is the most effective way to promote an Ultimate Coffee Collection fundraiser online and drive traffic to your store. Once registered, participants can invite friends and family to your online store using text, social media, and email. They'll also be able to log into their sales portal anytime and track their online sales.

Once potential supporters arrive at your store, the participant's name appears at the top of the page, which helps to personalize the fundraiser. For example, "Your purchase supports John Doe". Encourage your sellers to personalize the visitor experience even more by uploading their pictures when logged into their dashboard.

Registered sellers will also be eligible to earn credit toward prizes. We encourage groups to supplement our prize program with their rewards. This can bring in even more sales. Here are some incentive ideas.

Pro Tips:

• Offer teacher, class, or team incentives to help foster competition and boost overall sales.
• Use a leaderboard to promote and boost sales throughout your fundraiser.
• Incorporate group or fundraiser-specific images on your various social media platforms that will enhance the promotion of your cause.

There are two ways to promote your store:

1. Registration: By default, your group will receive its group ID number. Participants will need it to register and share your store with others using social media, text, and email.
2. Direct Link: You can also provide your unique group link to bypass the registration process. Everyone would be able to share this link with their friends and family. You will find this link in your admin portal.

By promoting a direct link, you can only track online sales as a group, not by individual sellers. As a result, participants would not receive prize credit for selling online.

Online Ship-to-Group Orders

Another limitation with a single store link is getting items to online customers who choose the ship-to-group option. Typically, when participants register and send out their unique links, and customers make a purchase, orders are automatically tied to a particular seller.

Any items shipped to the group are already packed inside the seller's box with their other brochure items. Participants then deliver these items to their customers.

But with the single link option, you must let any ship-to-group buyers know to pick up their order because it won't be associated with any seller.

Yes, Ultimate Coffee Collection accepts donations. You make 70% of the donated amount. You can turn this feature off when logged into your portal.

Donations do not count toward items sold.

Yes. Buyers can choose to support more than 1 participant. Before continuing to the store, supporters would need to select a participant. Then, choose the 'Support another seller' link to add another participant.

However, participants themselves need to register individually. Each participant has their own login and sharing options.

Your online store closes once we receive your brochure order forms.

We will send your online sales profit check once we receive your brochure sales invoice payment.

We deliver brochure orders to your group 3-4 weeks after receiving your order forms. Online orders generally ship to customers within three business days after purchase.

Customers receive a confirmation email when they place their order. A notification email is sent once their order ships.

The product ships from our Massachusetts and Indiana warehouses to all the lower 48 states.

Orders are prepacked according to each seller.

Brochure Sales:

There is no shipping charge for the first in-person brochure order delivered to your group. Late orders not received in time to be added to the first order will not count toward the minimum order requirements. The group will also be responsible for any late order shipping fees.

Online Sales:

There are two ways that buyers can choose to have their online order shipped:

1. Ship-to-Buyer

Customers pay a shipping fee to have their orders shipped directly to them at checkout—free shipping on all orders over $99. Additional fees apply for ship-to-home shelf-stable cookie dough.

Ship-to-home items include nonfood, nonfrozen food, and shelf-stable cookie dough.

2. Ship-to-Group

Buyers also have the option to ship their orders to your group. In this case, there is no shipping fee, but buyers pay a 5% processing fee to have their order shipped to your group.

No, we don't ship Ultimate Coffee Collection orders to your sellers.

If you have any items that need replacing, you must submit a form that we'll attach to your delivery notification email. Sellers will have seven days to report any missing or damaged items. Groups are allowed one submission per fundraiser.