Ultimate Coffee Collection

Coffee Fundraiser

Click image to view brochure

Ultimate Coffee Collection by Boston's Best Coffee Roasters offers 15 unique flavors to sell like French Vanilla, Hazelnut Crème and Cinnamon.

Each 11 oz. bag makes up to 70 cups of coffee and our boxes come with 12 single servings. All items sell for $15.

Online Fundraising

Boost your profits online. Learn more

Product Details

Supplies: No cost
Packaging:
Orders packed by seller
Profit: 40%
Average Price: $15
Delivery: Shipping Guidelines

Questions about Ultimate Coffee Collection?

How it Works

How do we raise money?

Your group raises money as your participants take brochure orders.

Do participants get a brochure to show?

Yes. Every participant receives a catalog and order form.

Is money collected up front?

Yes. Supporters can pay by check, cash, money order, or cashier’s check.

Are there any fees?

There are no setup fees or supply costs to start an Ultimate Coffee Collection fundraiser.

Can participants earn prizes?

Yes. Our prize programs are optional but encouraged. You can improve sales by offering prizes to your participants. It’s important to discuss your incentives at your kickoff meeting. Then, continue to promote them throughout your sale. This will help keep your group motivated.

Sponsors receive a prize flyer PDF with their ‘fundraiser supply kit’ email.

There is no cost to the group for our prizes.

Learn about our prize programs

How soon can we start?

After you submit our start a fundraiser form you’ll receive an agreement to sign. It will then take at least 7-10 business days to process your order and pack and ship out your supplies.

Learn about our timeline

How long is the fundraiser?

Your sale lasts for 2 weeks. You can always change your end date. Simply let us know before your sale is over.

Online Store

Can we also raise money online?

Yes, online selling is an important part of your Ultimate Coffee Collection fundraiser. Prior to your start date you’ll receive instructions so your participants can register. Once registered they’ll be able to invite friends and family to shop at your store.

Selling online adds a 2nd way for your group to raise money.

Your online store will include additional items not found in the brochure.

Do participants need to register?

Registration is the most effective way to generate Ultimate Coffee Collection sales online. It's also a very effective way to get your participants engaged in your cause. Once registered, participants invite people to your store by sharing their unique link. They can do this using text, social media, and/ or email.

Once potential buyers are at the store, the participant’s name appears at the top of the page. This helps make it recognizable to friends and family. For example, “Thank you for supporting John Doe with ABC High School Band!” In addition, sellers can upload a picture which will also appear on their store.

Registered sellers will also be eligible to earn credit towards prizes. We encourage groups to supplement our prize program with their own rewards. This can bring in even more sales. Here are some incentive ideas.

Do we get our own link?

There are 2 ways to promote your store:

  1. Registration: By default, your group will receive its own group ID number. Participants will need it to register and share your store with others using social media, text, and/ or email. You’ll also have the option to upload a group image that everyone will see on social media.
  2. Direct Link: Or, we can create a unique link that would bypass the registration process. You can then post the link on your website as well as on various social media channels. Your group would also be able to share your link with their friends and family. If you want this option simply let us know in the comments section when submitting your start a fundraiser form.
By promoting a direct link, you will only be able to track online sales as a group, not by individual sellers. As a result, participants would not receive prize credit for selling online.

Online Ship to Group Orders

Another limitation with a single store link is getting items to online customers who choose the ‘ship to group’ option. Normally when participants register and send out their own unique links and customers make a purchase, orders are automatically tied to a particular seller.

Any items then ship to the group already packed inside the seller’s box with their other brochure items. Participants then deliver these items to their customers.

But with the single link option, you will need to let any ‘ship to group’ buyers know to pick up their order because it won’t be associated with any seller.

Can we accept donations?

Yes, Ultimate Coffee Collection can be set up to accept donations. You make 70% of the donated amount. You have the option to turn this feature off when logged into your portal.

Can buyers credit more than 1 participant?

Yes. Buyers can choose to support more than 1 participant. Before continuing to the store, supporters would need to select a participant. Then choose the ‘Support another seller’ link to add another participant.

However, participants themselves need to register individually. Each participant has their own login and sharing options.

Making Sales

Is there a minimum order?

There are no order requirements for a Ultimate Coffee Collection fundraiser.

How much money can we make?

You’ll need to know your group size as well your participant goal. Here’s how you can estimate your profit:

Calculation Steps

  1. Participant Count x Participant Item Goal = Items Sold
  2. Items Sold x Average Retail Price = Gross Sales
  3. Gross Sales x Profit % = Group Profit

Example

  1. Let’s say you have 60 participants and you set your participant item goal at 10. The items sold would be 60 participants x 10 Items / participant = 600.
  2. Next, determine your gross sales. The average retail price is about $15 so your gross sales would be 600 Items x $15 = $9,000.
  3. Since your profit is 40%, your group profit would be $9,000 x 40% = $3,600.

Keep in mind, our example is only an estimated profit. In reality, Participants probably won’t sell the same number of items. In addition, the average retail dollars sold per seller will vary.

Can we track our sales?

Brochure: You most likely won’t know how many orders you get until you collect your order forms. Yet there are strategies that can give you a ballpark idea. Learn how to track your fundraising progress

Online: You'll be able to track online sales in real-time. By logging into your dashboard you'll see:

  • Which participants have registered
  • Email and social share activity
  • Participant and group sales progress

How do we receive our money?

Brochure Sales: Money and order forms are turned in at the end of the sale. The money gets deposited in the group’s account and the order forms are sent in for processing.

Once orders are processed, the group receives their sales reports and invoice. The group sends a check for the invoice amount and keeps the rest as profit.

Online Sales: Once we receive your brochure invoice payment, we’ll send your online sales profit check.

Donations: Any profits from donations are included with the online sales check.

What is our profit?

Groups make 40% off all Ultimate Coffee Collection items.

You receive 70% of online donations.

(Use the ‘Calculate Your Profit’ calculator at the top of the page to determine your profit)

What about sales tax?

Certain states require that we collect and remit sales tax on your behalf to your state’s department of revenue. We will need to charge sales tax if your state has determined that we have established nexus and you are not tax exempt. See our brochure fundraising tax guide for more information.

Shipping

How soon do we receive our order?

We deliver brochure orders to your group 3-4 weeks after receiving your order forms. Online orders generally ship to customers within 3 business days after purchase.

Where do orders ship to?

Your brochure order ships out of Massachusetts. Online products ship out of our Indiana warehouse. We ship to all lower 48 states.

How is our order packed?

Orders deliver prepacked by seller.

Is there a shipping fee?

Brochure Sales:

Shipping is free if certain order minimums are met:

Groups up to 100 participants

If you sell 150 or more items there is no shipping charge. A $100 shipping and handling fee will be charged for orders with fewer than 150 items sold.

Groups with over 100 participants

Shipping is free as long as your group averages $20 or more in retail sales per member. (Since the average price of an item listed in a typical brochure is about $14, that is less than 2 items sold per seller)

Ave. Retail Sales / EnrolledShipping Fee
$0-$9.99$1 / Enrolled
$10-$14.9975¢ / Enrolled
$15-$19.9950¢ / Enrolled
$20+No Charge

A quick way to determine your average retail sales per enrolled is to divide your total sales by your group enrollment. Consider the following 2 examples.

If your group raises:

  1. $2,500 with 150 members, your average retail sales per enrolled would be $16.67. In this case you would be charged 50¢ x 150 = $75 (See chart above).
  2. $3,500 with 150 members, your average retail sales per enrolled would be $23.33. In this case you would not be charged a shipping fee because you reached $20 per enrolled group member.
Both brochure and online sales count towards the free shipping minimum requirement

Online Sales:

Customers pay a shipping fee at checkout to have their order shipped direct to them.

Buyers also have the option to ship their order to the group. In this case there is no shipping fee but buyers pay a 5% processing fee to have their order shipped to your group.

Do you ship orders to sellers?

There is no ship to seller option for a Ultimate Coffee Collection fundraiser.

How are product issued handled?

If you have any items that need replacing, you’ll need to submit a form that we’ll attach to your delivery notice email. Sellers will have 7 days to report any missing or damaged items. Groups are allowed 1 submission per fundraiser.

Start a fundraiser

Calculate Your Profit

PROFIT

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