Heartland Candles

Your group profits from catalog orders taken by your participants.

Yes. Every participant receives a brochure, order form, and money envelope.

You will not be charged upfront for any supplies, and they are free if your group meets the following order minimums based on your group size:

Groups of up to 99 participants

There is no supply charge if you sell 150 or more items. We will charge a $100 supply fee for orders with fewer than 150 items sold.

Groups with 100 or more participants

Supplies are free if your group averages $25 or more in retail sales per member. (Since the average price of an item listed in a typical brochure is about $15, that's less than two items sold per seller.)

A quick way to determine your average retail sales per enrolled is to divide your total sales by your group enrollment. Consider the following two examples.

If your group raises:

1. $2,500 with 150 participants, your average retail sales per enrolled participant would be $16.67 ($2,500 ÷ 150 = $16.67). You would be charged 50¢ x 150 = $75 (See chart above).
2. $5,000 with 150 participants, your average retail sales per enrolled participant would be $33.33 ($5,000 ÷ 150 = $33.33). We will not charge a supply fee because you reached $25 per enrolled participant.

Another way is to multiply $25 by your enrollment number. If you have 150 participants, your supplies would be free if your retail sales are $3,750 or more (150 participants x $25 items/participant = $3,750).

Remember that many sellers will sell more than two items while others may not. You shouldn't incur a supply fee if your group averages two or more items sold per enrolled participant.

We will add any supply cost fee to your invoice.

NOTE: Brochure and online sales count towards the minimum free supply requirement. Donations are not items and do not count toward meeting free supply requirements.

Yes. Supporters can pay by check, cash, money order, or cashier's check.

They also have the option to pay using their phone. (These orders still need to be written on the order form.)

Yes. Our prize programs are optional but encouraged. Offering prizes to your participants can improve sales. It's important to discuss your prizes at your kickoff meeting. Then, continue to promote them throughout your sale. This will keep your group motivated to sell.

There is no cost for our incentives.

Learn about our prize programs.

You'll receive an agreement to sign after you submit our Start a Fundraiser form. It will take at least 7-10 business days to process your order and pack and ship your supplies.

Learn about our timeline.

More extended sales typically don't translate into more earnings because they can lead to increased seller procrastination and worse sales results. We've found two weeks optimal, so your end date will be set accordingly by default. You can always let us know if you need to extend your sale about three-quarters of the way through.

To succeed, focus on creating a sense of seller urgency, getting out of the gate quickly, and establishing early momentum.

Yes, online selling is essential to your Heartland Candles fundraiser. Before your start date, you'll receive instructions so your participants can register. Once registered, they can invite friends and family to shop at your store.

Selling online adds a 2^nd way for your group to raise money.

Your online store will include additional items not found in the brochure.

Registration is the most effective way to promote a Heartland Candles fundraiser online and drive traffic to your store. Once registered, participants can invite friends and family to your online store using text, social media, and email. They'll also be able to log into their sales portal anytime and track their online sales.

Once potential supporters arrive at your store, the participant's name appears at the top of the page, which helps to personalize the fundraiser. For example, "Your purchase supports John Doe". Encourage your sellers to personalize the visitor experience even more by uploading their pictures when logged into their dashboard.

Registered sellers will also be eligible to earn credit toward prizes. We encourage groups to supplement our prize program with their rewards. This can bring in even more sales. Here are some incentive ideas.

Pro Tips:

• Offer teacher, class, or team incentives to help foster competition and boost overall sales.
• Use a leaderboard to promote and boost sales throughout your fundraiser.
• Incorporate group or fundraiser-specific images on your various social media platforms that will enhance the promotion of your cause.

There are two ways to promote your store:

1. Registration: By default, your group will receive its group ID number. Participants will need it to register and share your store with others using social media, text, and email.
2. Direct Link: You can also provide your unique group link to bypass the registration process. Everyone would be able to share this link with their friends and family. You will find this link in your admin portal.

By promoting a direct link, you can only track online sales as a group, not by individual sellers. As a result, participants would not receive prize credit for selling online.

Online Ship-to-Group Orders

Another limitation with a single store link is getting items to online customers who choose the ship-to-group option. Typically, participants register and send out their unique links, and when customers make a purchase, orders are automatically tied to a particular seller.

Any items shipped to the group are already packed inside the seller's box with their other brochure items. Participants then deliver these items to their customers.

But with the single link option, you must let any ship-to-group buyers know to pick up their order because it won't be associated with any seller.

Yes, Heartland Candles accepts donations. You make 70% of the donated amount. You can turn this feature off when logged into your portal.

Donations do not count toward items sold.

Yes. Buyers can choose to support more than 1 participant. Before continuing to the store, supporters would need to select a participant. Then, choose the 'Support another seller' link to add another participant.

However, participants themselves need to register individually. Each participant has their own login and sharing options.

Your online store closes once we receive your brochure order forms.

Your online profit will be credited toward your brochure sales invoice. You will receive a check if your online sales profit exceeds your brochure sales invoice.

There are no order requirements for a Heartland Candles fundraiser.

You must know your group size and participant goal. Here's how you can estimate your profit:

Calculation Steps

1. Participant Count x Participant Item Goal = Items Sold
2. Items Sold x Average Retail Price = Gross Sales
3. Gross Sales x Profit % = Group Profit

Example

1. Let's say you have 60 participants and set your participant item goal at 10. The items sold would be 60 participants x 10 Items/participant = 600.
2. Next, determine your gross sales. The average retail price is about $27, so your gross sales would be 600 Items x $27 = $16,200.
3. Since your profit is 40%, your group profit would be $16,200 x 40% = $6,480.

Keep in mind our example is only an estimated profit. In reality, participants probably won't sell the same number of items. In addition, the average retail dollars sold per seller will vary.

Brochure: You probably won't know how many orders you get until you collect your order forms. Yet some strategies can give you a ballpark idea. Learn how to track your fundraising progress

Online: You can track online sales in real time. By logging into your dashboard, you'll see the following:

• Which participants have registered
• Email and social share activity
• Participant and group sales progress

Brochure Sales: Money and order forms are turned in at the end of the sale. The money gets deposited in the group's account, and the order forms are processed.

Groups receive sales reports and invoices once orders are processed. The group sends a check for the invoice amount and keeps the rest as profit.

Online Sales: A credit for your online sales profit will appear on your brochure invoice.

Donations: Any profits earned from donations are factored into your online sales credit.

Groups make 40% of all Heartland Candles brochure and online sales.

You receive 70% of online donations.

(Use the 'Calculate Your Profit' calculator at the top of the page to learn how much your group can make.)

Certain states require that we collect and remit sales tax on your behalf to your state's Department of Revenue. We will need to charge sales tax if your state has determined that we have established nexus and you are not tax-exempt. See our brochure fundraising tax guide for more information.