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Your Group Fundraiser Checklist

Your Group Fundraiser Checklist
Group Fundraiser Checklist

How to prepare your order for processing

Your students have turned in their order forms and money envelopes, so you've just completed your fundraiser. You may be wondering what to do next. How organized you are at sending your order forms for processing will ultimately determine how you receive your merchandise at delivery.

The old computer adage applies here that says, 'garbage in, garbage out'. In other words, we can only process what you send us and how it's sent. The more organized you are, the better we can be for you.

So take the time to review our group fundraiser checklist to ensure your order forms are adequately prepared before you send them in.

1. Order Form Preparation

Inspect the order forms for the following:

  • Student's first and last name
  • Teacher's name
  • Confirm that the money collected matches the amounts reported on the order forms (Then deposit the money into your account).
  • Legible handwriting

Prepare your order forms for mailing by:

  • Ensuring that you have a copy of each order form for your records.
  • Stapling together the order forms for sellers who have two or more pages.
  • Mailing the top copy of each order form.

 If you have more than one class or team, separate accordingly and use a paperclip to hold the order forms together. Then, label a sticky note on the top by class or team name.

2. Delivery Information

  • You'll receive an advanced notification about your delivery date.
  • If you have a question about your delivery, please get in touch with us.
  • Subsequent orders may be charged an additional shipping fee.

3. Making Payment

  • Payment is due within five days of receipt of the product.
  • A finance charge will be incurred at 1½% per month for late payment.

Get Your Free eBook

Receive your complimentary Your Kickoff Guidebook: Complete our 'Download Your Free Kickoff Guidebook' form to run your fundraiser ebook.

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What Our Customers Say

5

The overall service that we received from Big Fundraising Ideas was excellent!

Elena Pena
Assistant Principal
Price Elementary
Raised:
$10,040.00
5

Big Fundraising Ideas provides an excellent product and excellent service. The individuals who delivered the cookie dough were very helpful as well. I would definitely recommend them to other schools considering a fundraiser.

Misty Upton
PTA Secretary
Stricklin Elementary
Raised:
$27,286.00
5

The overall service that we received from Big Fundraising Ideas was very good and we will recommend them to others who might need a fundraiser.

Adan Ramirez
Assistant Principal
Pearson Elementary
Raised:
$10,350.00
5

The overall service that Big Fundraising Ideas provided was very good and they were also helpful when we needed them. In addition, product quality was good.

Janice Rudd
Principal
Pinecrest School
Raised:
$2,500.00
5

For this being my first time ever doing this, Big Fundraising Ideas made the fundraising process extremely easy! They were always available to address any concerns that we had. The product quality was also great. Our sales actually doubled from previous years as we brought in more money than ever before! We are definitely interested in working with them again next year!

Chelsi Persellin
PTA Fundraising Coordinator
Webb Elementary
Raised:
$43,603.00
5

I enjoyed participating in this fundraising event; least effort we have had to put forth.

Angie Ramirez
Principal
Kostoryz Elementary
Raised:
$30,820.50
5

We have done business with you for several years and we keep coming back! Thank you for your organization, service and personal attention!

Carmen Zavala
Principal
Villarreal Elementary
Raised:
$13,143.65
5

Big Fundraising Ideas provides excellent service. They go out of their way to help our school.

Sonia Longoria
Fundraising Chair
Leal Elementary
Raised:
$23,862.50
5

We have always had a great experience with this sale from your end of the deal. Big Fundraising Ideas always works with us no matter what the issue is. They are excellent. They stay on top of things and are very helpful. Their reply/correspondence time is outstanding.

Betty Hinkle
A/P and Fundraising
St. Mary's Charter School
Raised:
$22,075.80
5

The fundraiser went extremely well. From my perspective I had very little leg work to do. Collecting and mailing was all and when the product arrived it was very well organized into the individual classes. I think it went very well and will look forward to running it again next year.

Ginny Johnson
Fundraising Coordinator
Ninilchik School
Raised:
$3,419.75
5

This was our first fundraiser and it ran very smoothly. It helped to have the packet to explain the fundraiser process. I had a team in place that facilitated the fundraiser which made my job much easier. We were pleased with the profits and especially the super party. Big Fundraising Ideas was very helpful throughout the entire program. Thanks again for helping our first fundraiser to be a huge success.

Wanda Clark
Principal
Williamson Elementary
Raised:
$8,528.83
5

The beginning and set up of the fundraiser was very easy and straight forward. It was very nice to work with Big Fundraising Ideas. The catalogs and prize sheets were easy to read and very user friendly.

Rachel Quarnberg
Fundraising Coordinator
Anderson Elementary
Raised:
$7,944.50
5

Our Big Event School Fundraiser ran smoothly from beginning to end. The overall service that we received was exceptional and I have already referred you to another school in our district.

Rick Gutierrez
Principal
Petronila Elementary
Raised:
$4,208.17
5

We enjoyed working with Big Fundraising Ideas. The service was excellent and we recommend them highly.

Raynaldo Perez
Principal
Archie Parr Elementary
Raised:
$22,031.00
5

The School Fundraising Guidebook provided by Big Fundraising Ideas is a life saver. As a full-time school district employee with many hats to wear, this guide’s efficiency helps our fundraising run on its own. The guide includes everything needed for a successful fundraiser. I enjoy the convenience of pulling out pre-made forms; making copies and sending them home with the students. It is an easy to follow, self explanatory manual that makes fundraising the successful task I didn’t mind taking on. This guide takes you that extra mile to meet your organizations needs, with little effort by following the time-line and instructions included. Many thanks to those who created this time saving guide which helps us achieve our goals.

Betty Hinkle
Fundraising Chair
St. Mary’s Charter School
Raised:
$18,648.40