Should Schools Expect Company Fundraiser Notices?

What you need to know during your sale.

We encourage our schools to follow up with their sellers regularly. This helps ensure they're continuing to work towards their sales goals. Sponsors should send home notices and talk about their sales during morning announcements. After all, getting the most out of their limited time to sell should take precedence. Once their sale is complete, there should be no regrets.

Likewise, should schools expect fundraiser notices from us? Some sponsors may feel they don't need them, while others appreciate the accountability and encouragement. We follow up with every sponsor at specific points of the sale because we don't want to assume anything, either. Does this sound too good to be true? Here are notices every sponsor needs to receive and why.

Post Fundraiser Kickoff Reminder

Since groups need to start strong, emailing the sponsor after their school fundraising kickoff is important. Some schools think that they can let their students make the sales, and their work is done. Yet, reminding sponsors about the ongoing promotion of their campaign is vital to maximizing sales. Among other things, the post-kickoff email reminds sponsors that their work has just begun.

Mid Sale Notice

Once schools are halfway, sponsors should have a good idea of their sales progress. Most of the sales will occur within the first 3-5 days. The goal is to get the sponsor to keep the following:

• Reminding their students to sell
• Tracking their fundraiser
• Using and promoting their additional incentives

End of Selling Notice

Before the sale ends, we send out a wrap-up email informing sponsors to remind sellers to keep selling but to start preparing their money collection envelopes and order forms for the turn-in day. Our large group sponsors also receive a school fundraising guidebook with reminder letters. The better you are about wrapping up your sale, the quicker you'll have all the money and order forms turned in.

Fundraiser Shipping Notice

Once an order is ready to ship from our warehouse, we send each school their shipping information. This gives them time to prepare for their delivery.

Fundraiser notices help ensure that schools have smooth and successful sales. Even if we don't hear from our sponsors during their sales, that doesn’t mean they won’t hear from us.

See our brochure fundraisers.

Author Bio

Clay Boggess has been designing fundraising programs for schools and various nonprofit organizations throughout the US since 1999. He’s helped administrators, teachers, and outside support entities such as PTAs and PTOs raise millions of dollars. Clay is an owner and partner at Big Fundraising Ideas.