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The Fundraiser Sales Tracking Sheet

The Fundraiser Sales Tracking Sheet
The Fundraiser Sales Tracking Sheet

How to ensure 100% money collection

Many groups elect to sell a product and collect the money on the spot. This is referred to as a direct sale and is often easier on the sellers because they don't have to go back to the customer again to deliver the items as they do with a brochure sale.

Using fundraiser sales tracking sheets is useful when the product is ordered up front and sold by the group. A brochure sale collects orders and money before ordering the merchandise. Therefore, tracking sheets aren't necessary when taking orders from a brochure.

On the other hand, for direct sale fundraisers, the tracking sheet offers two primary benefits:

  1. It keeps track of products that's been distributed to students to sell.
  2. It tracks any outstanding money.

Many sponsors choose direct or point-of-sale fundraising because they find it more accessible for their students to make sales with a product in their hand. In other words, potential customers see the product before committing to a purchase.

Tracking Sheets Provide Documentation

Having no way to track the product placed in the student's hands to sell can make a direct sale difficult. Since you don't have a paper trail like you would with a submitted order form from a brochure sale, how will you know who turned in money and who hasn't?

The tracking sheet will help you document and track who has a product and how much money needs to be turned in by each seller.

How Tracking Sheets Work

Before distributing any product, have your students enter their name, contact information, and how much product is being handed out on your tracking sheet. Don't hand out additional products until the money's been turned in for any previously distributed product. Every time you issue a product to a student, it should be documented.

Get Your Free Sales Tracker Sheet

Receive your complimentary sales tracker sheet by completing our 'Download Your Free Tracking Sheet' form.

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Wonderful!! I couldn't have asked for a better company to work with. The overall service that we received from Big Fundraising Ideas was exceptional. I will definitely recommend them to others.

Jennifer Golec
President H & S
Park Elementary
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We really liked the service and the assistance that was given to us with our fundraising. Product quality was good and the prize incentives were excellent. Big Fundraising Ideas was excellent and I will definitely recommend them to others!

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Sanders Elementary
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PTA Fundraiser Chairperson
Welder Elementary
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5

Big Fundraising Ideas was very helpful as the student sales reports were excellent and done for you! It was a great money maker with little work involved!

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Noonan Elementary
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Our Big Event Fundraiser was the most profitable fundraiser we have ever had. The overall service was exceptional and I will definitely recommend them to others.

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O'Grady Elementary
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Angelica Perez
PTC President
Alma Pierce Elementary
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5

We have always had a great experience with this sale from your end of the deal. Big Fundraising Ideas always works with us no matter what the issue is. They are excellent. They stay on top of things and are very helpful. Their reply/correspondence time is outstanding.

Betty Hinkle
A/P and Fundraising
St. Mary's Charter School
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$22,075.80
5

The overall service that we received from Big Fundraising Ideas was exceptional! They were very helpful and organized. The fundraiser kickoff and incentives really motivated the students to sell!

Jane Trevino
Assistant Principal
Ruiz Elementary
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Maria Elena Rodriguez
Fundraising Chair
John F. Kennedy Elementary
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The overall service that we received from Big Fundraising Ideas was very good. Product quality met everyone's expectations and the prize incentives were excellent! Big Fundraising Ideas was very good and I will recommend your company to the next board.

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PTA President
Schanen Estates Elementary
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$17,623.67
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It was a great experience and great products. The overall service that we received from Big Fundraising Ideas was very good.

Chanda Goff
Dance Committee Sponsor
The Colony Education Center
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$500.00
4

I got immediate answers via email to all my questions. The orders were packaged separately by seller which was a great help. There was only one item missing from one box. Overall I was very pleased.

Karen Meredith
BPA Sponsor/Teacher
Waller High School
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$1,055.87
5

The service I have received over the past several years has been excellent. Despite the fact that they are from out of town, their service is exceptional.

Gloria Paredes
PTA Vice President
Milton Elementary
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The delivery and distribution of products was quick and easy! The entire fundraising process was extremely organized! Quick response to all questions! Kick-off was a blast! The kids were so excited!

Kari Smith
PTA President
Rodriguez Elementary
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$26,326.50
5

Big Fundraising Ideas provided us with exceptional service. Product quality was first-rate and the sales incentives were excellent! We ended up selling more this spring than last fall – excellent for us!

Ruben De La Rosa
Assistant Principal
Lyford Elementary
Raised:
$28,217.50