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Fundraiser Expense Worksheet Calculator

Fundraiser Expense Worksheet Calculator
Fundraiser Expense Worksheet Calculator

How to help sellers understand the money

Most elementary school students sell simply because they're excited about winning prizes. On the other hand, older students can better comprehend and appreciate why sales goals are necessary and what it will take to reach them.

An argument can be made that if they have a greater understanding of what has to be done to reach a specific fundraising goal, they may be more apt to participate and work harder.

In other words, they'll take more ownership in selling because they understand what it will take to achieve their objective.

The fundraiser expense worksheet calculator gives your students an active role in determining how many brochure items need to be sold to cover their expenses.

Add Up Your Expenses

Under expenses, in the expense items column, write down what needs to be paid for. This is the purpose of your fundraiser. For example, if you are a cheerleader group, you may be raising money for:

  • Camp
  • Camp Outfits
  • Uniforms
  • Travel
  • Equipment

Below the cost column, put in how much each thing will cost. If you're raising money for more than one thing, add the amounts and put the total in the total space.

Calculate How Many Items

On the right-hand side, divide your total amount by 5. The average profit for each item sold from a brochure is about $5. So if you need to raise $100, you'll need to sell 20 items:

Total Items Needed = Dollar Amount Needed ÷ 5

Success Team Members

Effective sellers never go it alone. They're good at asking other people they know to help them sell. Under success team members, right down your name and four other names of people you feel confident can help you sell. For example, you can ask your parents, older brother or sister, aunt, and a close family friend. Below the items column to the right, write down the number of items you'll commit to selling and the number of items you plan to ask the four other people to sell. In our example above, you could sell four items while asking four others to sell 4. If successful, your team will have met your 20-item goal.

Additional Tips

  • You can also use this worksheet to calculate each student's fair share goal.
  • Make copies of the worksheet and have your students fill this out at your kickoff meeting.
  • Offer an additional incentive and tie it into your students reaching the item goal. For example:
    • Everyone reaching the goal will get their name in a grand prize drawing. For every five additional items sold, their name will be added again.
    • The first student to reach the goal and turn in their completed worksheet along with their order form and money envelope wins _______________.
    • Make sure to have your students write in what the additional incentive is on the worksheet.
  • Before turning in their worksheet, ensure students write the item amount they sold in the total items sold box.

Get Your Free eBook

Receive your complimentary Your Kickoff Guidebook: Complete our 'Download Your Free Kickoff Guidebook' form to run your fundraiser ebook.

Calculate Your Profit

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What Our Customers Say

5

This was our first fundraiser and it ran very smoothly. It helped to have the packet to explain the fundraiser process. I had a team in place that facilitated the fundraiser which made my job much easier. We were pleased with the profits and especially the super party. Big Fundraising Ideas was very helpful throughout the entire program. Thanks again for helping our first fundraiser to be a huge success.

Wanda Clark
Principal
Williamson Elementary
Raised:
$8,528.83
5

We have done business with you for several years and we keep coming back! Thank you for your organization, service and personal attention!

Carmen Zavala
Principal
Villarreal Elementary
Raised:
$13,143.65
5

The fundraiser went extremely well. From my perspective I had very little leg work to do. Collecting and mailing was all and when the product arrived it was very well organized into the individual classes. I think it went very well and will look forward to running it again next year.

Ginny Johnson
Fundraising Coordinator
Ninilchik School
Raised:
$3,419.75
5

The ordering, shipping and rewards process was easy to follow. The support provided was very helpful! Thanks!

Elizabeth Gongora
Principal
Le Noir Elementary
Raised:
$18,684.00
5

The overall service that we received from Big Fundraising Ideas was exceptional. Easy and profitable!

Lanaie Morgan
Teacher
Alder School
Raised:
$1,000.00
5

Our Big Event School Fundraiser ran smoothly from beginning to end. The overall service that we received was exceptional and I have already referred you to another school in our district.

Rick Gutierrez
Principal
Petronila Elementary
Raised:
$4,208.17
5

Big Fundraising Ideas provided us with exceptional service. Product quality was first-rate and the sales incentives were excellent! We ended up selling more this spring than last fall – excellent for us!

Ruben De La Rosa
Assistant Principal
Lyford Elementary
Raised:
$28,217.50
5

The School Fundraising Guidebook provided by Big Fundraising Ideas is a life saver. As a full-time school district employee with many hats to wear, this guide’s efficiency helps our fundraising run on its own. The guide includes everything needed for a successful fundraiser. I enjoy the convenience of pulling out pre-made forms; making copies and sending them home with the students. It is an easy to follow, self explanatory manual that makes fundraising the successful task I didn’t mind taking on. This guide takes you that extra mile to meet your organizations needs, with little effort by following the time-line and instructions included. Many thanks to those who created this time saving guide which helps us achieve our goals.

Betty Hinkle
Fundraising Chair
St. Mary’s Charter School
Raised:
$18,648.40
5

Our Big Event Fundraiser was the most profitable fundraiser we have ever had. The overall service was exceptional and I will definitely recommend them to others.

Monico Rodriguez
Principal
O'Grady Elementary
Raised:
$20,462.50
5

Thank you very much. It was a pleasure to work with Big Fundraising Ideas. God Bless you and your company. It was wonderful!

Angelica Perez
PTC President
Alma Pierce Elementary
Raised:
$23,757.00
5

My experience with your company was more than satisfactory. I have worked with vendors in the past and have never had such a smooth experience.

Amy Doughty
Sophomore Class Advisor/Teacher
Sandusky High School
Raised:
$1,102.50
5

The overall service that we received from Big Fundraising Ideas was exceptional! I would definitely use Big Fundraising Ideas for our future fundraiser!

Marry Jo Torres
PTA Secretary
Fannin Elementary
Raised:
$14,396.00
5

Big Fundraising Ideas was very helpful as the student sales reports were excellent and done for you! It was a great money maker with little work involved!

Laurie Cisneros
PTA President
Noonan Elementary
Raised:
$26,618.00
5

Big Fundraising Ideas did an exceptional job with our fundraiser. The overall service that we received was very good. The children and parents were very excited about the prize incentives. Big Fundraising ideas was excellent and I will definitely recommend them to others.

Deborah A. Morales
PTO President
Ed Downs Elementary
Raised:
$24,831.00
5

Big Fundraising Ideas is always very helpful. They go out of their way to make sure our fundraisers go smoothly. If there is ever a question we can always call on them.

Lisa Zamoran
Secretary
Sam Houston Elementary
Raised:
$17,899.50