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Fundraiser Expense Worksheet Calculator

Fundraiser Expense Worksheet Calculator
Fundraiser Expense Worksheet Calculator

How to help sellers understand the money

Most elementary school students sell simply because they're excited about winning prizes. On the other hand, older students can better comprehend and appreciate why sales goals are necessary and what it will take to reach them.

An argument can be made that if they have a greater understanding of what has to be done to reach a specific fundraising goal, they may be more apt to participate and work harder.

In other words, they'll take more ownership in selling because they understand what it will take to achieve their objective.

The fundraiser expense worksheet calculator gives your students an active role in determining how many brochure items need to be sold to cover their expenses.

Add Up Your Expenses

Under expenses, in the expense items column, write down what needs to be paid for. This is the purpose of your fundraiser. For example, if you are a cheerleader group, you may be raising money for:

  • Camp
  • Camp Outfits
  • Uniforms
  • Travel
  • Equipment

Below the cost column, put in how much each thing will cost. If you're raising money for more than one thing, add the amounts and put the total in the total space.

Calculate How Many Items

On the right-hand side, divide your total amount by 5. The average profit for each item sold from a brochure is about $5. So if you need to raise $100, you'll need to sell 20 items:

Total Items Needed = Dollar Amount Needed ÷ 5

Success Team Members

Effective sellers never go it alone. They're good at asking other people they know to help them sell. Under success team members, right down your name and four other names of people you feel confident can help you sell. For example, you can ask your parents, older brother or sister, aunt, and a close family friend. Below the items column to the right, write down the number of items you'll commit to selling and the number of items you plan to ask the four other people to sell. In our example above, you could sell four items while asking four others to sell 4. If successful, your team will have met your 20-item goal.

Additional Tips

  • You can also use this worksheet to calculate each student's fair share goal.
  • Make copies of the worksheet and have your students fill this out at your kickoff meeting.
  • Offer an additional incentive and tie it into your students reaching the item goal. For example:
    • Everyone reaching the goal will get their name in a grand prize drawing. For every five additional items sold, their name will be added again.
    • The first student to reach the goal and turn in their completed worksheet along with their order form and money envelope wins _______________.
    • Make sure to have your students write in what the additional incentive is on the worksheet.
  • Before turning in their worksheet, ensure students write the item amount they sold in the total items sold box.

Get Your Free eBook

Receive your complimentary Your Kickoff Guidebook: Complete our 'Download Your Free Kickoff Guidebook' form to run your fundraiser ebook.

Calculate Your Profit

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What Our Customers Say

5

Big Fundraising Ideas did an exceptional job with our fundraiser. The overall service that we received was very good. The children and parents were very excited about the prize incentives. Big Fundraising ideas was excellent and I will definitely recommend them to others.

Deborah A. Morales
PTO President
Ed Downs Elementary
Raised:
$24,831.00
5

The beginning and set up of the fundraiser was very easy and straight forward. It was very nice to work with Big Fundraising Ideas. The catalogs and prize sheets were easy to read and very user friendly.

Rachel Quarnberg
Fundraising Coordinator
Anderson Elementary
Raised:
$7,944.50
5

For this being my first time ever doing this, Big Fundraising Ideas made the fundraising process extremely easy! They were always available to address any concerns that we had. The product quality was also great. Our sales actually doubled from previous years as we brought in more money than ever before! We are definitely interested in working with them again next year!

Chelsi Persellin
PTA Fundraising Coordinator
Webb Elementary
Raised:
$43,603.00
5

We enjoyed working with Big Fundraising Ideas. The service was excellent and we recommend them highly.

Raynaldo Perez
Principal
Archie Parr Elementary
Raised:
$22,031.00
5

We have always had a great experience with this sale from your end of the deal. Big Fundraising Ideas always works with us no matter what the issue is. They are excellent. They stay on top of things and are very helpful. Their reply/correspondence time is outstanding.

Betty Hinkle
A/P and Fundraising
St. Mary's Charter School
Raised:
$22,075.80
5

Our experience with y'all has been fantastic!!! Everyone in the office has been so helpful, especially with our endless questions! We really loved that the products came in already boxed with the students name, teacher and grade on a label! You have no idea how much stress that took off! That is always one of the biggest hassles!

Thank you so much for making this the most stress free fundraiser ever! We look forward to working with you again!

Marilee Howard
PTO Vice President
Gresham Elementary
Raised:
$8,550.50
5

The Big Fundraising Ideas team is very professional and always ready to help! Everyone, from the office personnel to the delivery personnel, is very supportive. We would definitely recommend Big Fundraising Ideas to others.

Maureen Stevens
PTA Fundraiser Chairperson
Welder Elementary
Raised:
$21,480.50
5

We have been working with Big Fundraising Ideas for over 5 years. Their service continues to be exceptional and they have helped us increase our profit tremendously!

Brenda Martinez
Assistant Principal,
C. Santos Benavides School
Raised:
$72,194.50
4

Working with Big Fundraising Ideas was a pleasure. They are very helpful, quick to respond and able to answer any and all questions...before and after the fundraiser!!

DeAnne Glenn
Vice Principal
Flag View Intermediate
Raised:
$33,410.50
5

The overall service that we received from Big Fundraising Ideas was excellent!

Elena Pena
Assistant Principal
Price Elementary
Raised:
$10,040.00
5

The overall service that Big Fundraising Ideas provided was very good and they were also helpful when we needed them. In addition, product quality was good.

Janice Rudd
Principal
Pinecrest School
Raised:
$2,500.00
5

Thank you very much. It was a pleasure to work with Big Fundraising Ideas. God Bless you and your company. It was wonderful!

Angelica Perez
PTC President
Alma Pierce Elementary
Raised:
$23,757.00
5

The overall service that we received from Big Fundraising Ideas was exceptional. Easy and profitable!

Lanaie Morgan
Teacher
Alder School
Raised:
$1,000.00
5

The overall service that we received from Big Fundraising Ideas was very good. Product quality met everyone's expectations and the prize incentives were excellent! Big Fundraising Ideas was very good and I will recommend your company to the next board.

Donnetta Herin
PTA President
Schanen Estates Elementary
Raised:
$17,623.67
5

Big Fundraising Ideas is wonderful to work with. They are always available to help me and fix any problem the day I call.

Valerie Layton
PTO President
Sinton Elementary
Raised:
$22,020.00