5 Ways to Communicate Fundraising Information

Ways to communicate your fundraiser mission to others.

Being able to communicate with others is essential in everyday life. If you've had any experience as an elementary school sponsor, you've probably formed your own opinions on how to best stay in contact with your group during your sale.

Most sponsors will agree that communication is crucial and that having well-informed students and parents ensures their group's financial success. Organizations that run smooth sales effectively use several methods that bridge the communication barrier and get needed information out to their sellers at various points of the sale. Here are some tools that you may find helpful.

Ways to Share Fundraising Information

Here are five ways to get the word out about your fundraiser:

1. Incorporate 'need to know' information into your daily announcements to your students.
2. Let students know about key notices going home and why they're important.
3. Use your district voicemail system to send messages to your parent's phone if available.
4. If possible, parents can choose to receive email updates that are posted on your website.
5. Use social media like Facebook and Twitter to get important messages out.

Important Fundraiser Notices

The following notices are provided in our school fundraising guidebook.

• Mid-Sale Notice: Since you're already reminding your students to sell at school, this notice is more for your parents. Some parents may forget about the sale, so a reminder halfway through might help.
• Money Turn-in Notice: To get a positive response on money turn-in day, sending home notices reminding parents ahead of time is important. If you've been promoting your sale to your students, chances are they've also been talking to their parents.
• Delivery Notice: It is important to inform your parents about your delivery. They need to know when and where they will need to pick orders up. You can also include additional information like, "Order must be picked up after school between 3:15 and 5:30 p.m. on the cafeteria stage".
• Product Replacement Notice: If necessary, informing parents about how to replace any damaged or missing merchandise is important. Some school fundraising companies provide this information inside each student's box.

Effectively communicating your fundraiser information will save you time and possibly prevent phone calls from parents.

See our brochure fundraisers.

Author Bio

Clay Boggess has been designing fundraising programs for schools and various nonprofit organizations throughout the US since 1999. He’s helped administrators, teachers, and outside support entities such as PTAs and PTOs raise millions of dollars. Clay is an owner and partner at Big Fundraising Ideas.