Big Event Fundraising Program Scheduling Solutions

How to kill two birds with one stone.

Sponsors who choose a big event fundraising incentive to motivate their students to sell often have one primary concern. How will they schedule it into an already busy academic schedule?

Some think an easy solution is to have it after school or even on a Saturday to avoid potential conflicts, but this presents other problems that aren't initially obvious. So what are some viable solutions?

If you're creative and can plan, you'll find great scheduling opportunities to help solve your dilemma.

Why Schedule a Big Event During School?

Scheduling a big event fundraising program during school hours will maximize attendance. After all, your students are already there. The problems with scheduling the event during non-school hours are:

• Students have other commitments outside of school
• It's a hassle to have to bring students back to school

Let's say you've selected a super party as your incentive. By having your big event during school, you will have a great turnout, and your students will get to leave class as well. This is a powerful selling motivator for many students. Additionally, many sponsors have solved the scheduling dilemma by having their big event just before the holidays. Events for spring fundraisers are often scheduled at the end of the school year. Students are usually excited and not able to focus on their schoolwork entirely. Teachers understand this, so not much academically is going on anyway. Your students would also see the super party as a way to celebrate the end of school. Sponsors see it as a way to give back to the students for their hard work.

Additional Big Event Magic Show Opportunities

On the other hand, if you've chosen a magic show to motivate your students to sell, you also have other opportunities. For example, during 'Red Ribbon Week', you can have our 'Just Say No' magic show assembly in October. In this case, missing classroom time for an educational assembly is an excellent trade-off. Here are other events at different school year times where you can incorporate a magic show.

Fabulous magic show scheduling ideas.

You can accomplish multiple objectives when scheduling your big event fundraising program with creative planning.

See our brochure fundraisers.

Author Bio

Clay Boggess has been designing fundraising programs for schools and various nonprofit organizations throughout the US since 1999. He’s helped administrators, teachers, and outside support entities such as PTAs and PTOs raise millions of dollars. Clay is an owner and partner at Big Fundraising Ideas.