The School Fundraising Guidebook provided by Big Fundraising Ideas is a life saver. As a full-time school district employee with many hats to wear, this guide’s efficiency helps our fundraising run on its own. The guide includes everything needed for a successful fundraiser. I enjoy the convenience of pulling out pre-made forms; making copies and sending them home with the students. It is an easy to follow, self explanatory manual that makes fundraising the successful task I didn’t mind taking on. This guide takes you that extra mile to meet your organizations needs, with little effort by following the time-line and instructions included. Many thanks to those who created this time saving guide which helps us achieve our goals.
Our School Fundraising Tips
How to ensure fundraising success
School fundraising has 2 major objectives. First, clear and concise communication with your students and parents throughout the sale.
For example, do your students know how long they have to sell before they have to turn in their order forms and money collection envelopes? How many items will students need to sell to reach their sales goal and do they know that you plan to track their progress?
Your second objective is to find ways to maximize your sales. There are many things that you can do and successful sales campaigns require taking some time for planning and implementation. What follows are our school fundraising tips for parents, students and sponsors.
For Parents and Students
Prepare to sell:
- Set a realistic goal for selling and break your sale down into daily goals.
- Pick out a couple of brochure items and be prepared to talk about them.
- Be sure you know what the money is being raised for.
- Make a list of friends and family and contact them.
Once you start:
- Dress neatly
- Talk only to people you know and trust; sell to family, friends, and neighbors. Ask parents to take the brochure to work.
- Selling door-to-door is only recommended when accompanied by an adult.
- Contact friends and family who live out of town and let them know they can help by ordering from our online store.
- Carry the brochure, order form, money collection envelope and a pen with you.
- Introduce yourself, your group and what the money's being used for. Show them the brochure and ask them if they'd be willing to order one or more items.
- Be positive and remember to smile. Present the products in a positive light.
- Make sure the order form is filled out completely before completing the sale. This will save embarrassment later on.
- After a customer orders an item, ask if there is anything else they may need. Maybe gift wrap for that special gift they just bought.
- Checks should be made out to your organization.
- Remember to say, "Thank you for helping us raise money for ______________ ".
- Have fun! If you are enthusiastic about the program, your customers are more likely to purchase something.
Planning Your Fundraiser:
- Plan ahead.
- Establish a clear and realistic financial goal before evaluating products and programs. Knowing how much money you need to raise will help make these decisions easier. Also make sure and set a sales goal per student.
- Avoid fatigue by conducting one or two highly effective campaigns per year.
- Ask a lot of questions before you pick a fundraising company. You should be able to rely on your company for suggestions and advice.
- Select your school fundraising program early to assure ample time for planning. If the school or community has a planning calendar, be sure your event is included.
- Stagger sales activities to avoid competing with other groups.
- Set a specific beginning and ending date for your fundraiser and stick to it. Without a clear target date the campaign will drag on, often without direction.
- Be sure to plan your sale dates so that you have enough time to deliver products for the delivery time period.
- Put important fundraiser dates (e.g., kickoff, post-kickoff, half-way point, order form due date, delivery dates) on a special calendar and post it prominently.
Running Your Sale:
- Plan to introduce your sale to your students by performing a kickoff.
- Make sure the students understand how to fill out the order form properly.
- Don't forget to communicate with absentees who miss the program's kickoff or other important meetings.
- Keep energy levels high by communicating before, during and after the program. Remind parents, teachers and others volunteers of the fundraiser's goals and deadlines. Also, provide frequent status reports and updates to keep everyone motivated.
- Don't let your program fizzle. Stay motivated until the end. A great idea is to incorporate additional incentives during your sale to encourage even more selling.
- Put a time limit on order-taking, usually 10-14 days is more than enough.
- Allow one week to pass after the fundraiser end date before you submit your order to the company. This will ensure that you collect all order forms and money.
- Avoid shipping and ordering problems by working closely with volunteers to ensure that all order forms are legible and filled out completely.
- Make sure that you have a copy of each order form prior to submitting them to the company. Refer to your fundraising checklist for additional information.
Delivery & Distribution:
- Recruit volunteers to help check and distribute product packages to the students.
- Double check the products shipped to your organization against the order forms by checking each box or bag for damaged or missing merchandise.
- Have fun! With the right approach, fundraising can be educational and enjoyable for everyone.
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- 5Betty Hinkle — Fundraising ChairSt. Mary’s Charter SchoolRaised:$18,648.40
- Pete Morales — Principal5Zapata South ElementaryRaised:$24,062.50
- 5Adan Ramirez — Assistant PrincipalPearson ElementaryRaised:$10,350.00
- 5Mary Salas — CoachRio Hondo IntermediateRaised:$17,260.00
- Angie Ramirez — Principal5Kostoryz ElementaryRaised:$30,820.50
- 5Valerie Layton — PTO PresidentSinton ElementaryRaised:$22,020.00
- 5Misty Upton — PTA SecretaryStricklin ElementaryRaised:$27,286.00
- 5Rey Escalante — PTA PresidentFlour Bluff IntermediateRaised:$17,384.50
- Elena Pena — Assistant Principal5Price ElementaryRaised:$10,040.00
- 5Marry Jo Torres — PTA SecretaryFannin ElementaryRaised:$14,396.00
- Sonia Longoria — Fundraising Chair5Leal ElementaryRaised:$23,862.50
- 5Marilee Howard — PTO Vice President
Our experience with y'all has been fantastic!!! Everyone in the office has been so helpful, especially with our endless questions!
We really loved that the products came in already boxed with the students name, teacher and grade on a label! You have no idea how much stress that took off! That is always one of the biggest hassles!
Thank you so much for making this the most stress free fundraiser ever! We look forward to working with you again!Gresham ElementaryRaised:$8,550.50
- 5Maria Elena Rodriguez — Fundraising ChairJohn F. Kennedy ElementaryRaised:$28,091.00
- 5Kari Smith — PTA PresidentRodriguez ElementaryRaised:$26,326.50
- 5Jane Trevino — Assistant PrincipalRuiz ElementaryRaised:$19,159.42
- 5Elizabeth Gongora — PrincipalLe Noir ElementaryRaised:$18,684.00
- 5Raynaldo Perez — PrincipalArchie Parr ElementaryRaised:$22,031.00
- 5Brenda Martinez — Assistant Principal,C. Santos Benavides SchoolRaised:$72,194.50
- 5Carmen Zavala — PrincipalVillarreal ElementaryRaised:$13,143.65
- 5Lanaie Morgan — TeacherAlder School
- 4Karen Meredith — BPA Sponsor/TeacherWaller High SchoolRaised:$1,055.87
- 5Rachel Quarnberg — Fundraising CoordinatorAnderson ElementaryRaised:$7,944.50
- 5Wanda Clark — Principal
This was our first fundraiser and it ran very smoothly. It helped to have the packet to explain the fundraiser process. I had a team in place that facilitated the fundraiser which made my job much easier.
We were pleased with the profits and especially the super party. Big Fundraising Ideas was very helpful throughout the entire program. Thanks again for helping our first fundraiser to be a huge success.Williamson ElementaryRaised:$8,528.83
- 5Angelica Perez — PTC PresidentAlma Pierce ElementaryRaised:$23,757.00
- 5Jennifer Golec — President H & SPark Elementary
- 5Laurie Cisneros — PTA PresidentNoonan ElementaryRaised:$26,618.00
- 5Monico Rodriguez — PrincipalO'Grady ElementaryRaised:$20,462.50
- 5Donnetta Herin — PTA PresidentSchanen Estates ElementaryRaised:$17,623.67
- 5Lisa Zamoran — SecretarySam Houston ElementaryRaised:$17,899.50
- 5Janice Rudd — PrincipalPinecrest School
- 5Rick Gutierrez — PrincipalPetronila ElementaryRaised:$4,208.17
- 5Chanda Goff — Dance Committee SponsorThe Colony Education Center
- 5Deborah A. Morales — PTO PresidentEd Downs ElementaryRaised:$24,831.00
- 5Eva Rodriguez — SecretaryBlaschke Sheldon ElementaryRaised:$20,730.00
- 5Ginny Johnson — Pool Manager/Fundraising CoordinatorNinilchik SchoolRaised:$3,419.75
- 5Kathy Ortiz — CounselorSanders ElementaryRaised:$15,373.50
- 5Maureen Stevens — PTA Fundraiser ChairpersonWelder ElementaryRaised:$21,480.50
- 5Chelsi Persellin — PTA Fundraising Coordinator
For this being my first time ever doing this, Big Fundraising Ideas made the fundraising process extremely easy! They were always available to address any concerns that we had.
The product quality was also great. Our sales actually doubled from previous years as we brought in more money than ever before!
We are definitely interested in working with them again next year!Webb ElementaryRaised:$43,603.00
- 5Misty Brannan — SecretaryF.W. Gross MontessoriRaised:$3,293.00
- 5Amy Doughty — Sophomore Class Advisor/TeacherSandusky High SchoolRaised:$1,102.50
- 5Gloria Paredes — PTA Vice PresidentMilton ElementaryRaised:$18,336.00
- 5Betty Hinkle — A/P and FundraisingSt. Mary's Charter SchoolRaised:$22,075.80
- 5Ruben De La Rosa — Assistant PrincipalLyford ElementaryRaised:$28,217.50
- 4DeAnne Glenn — Vice PrincipalFlag View IntermediateRaised:$33,410.50