It’s important that you understand how the brochure fundraiser that you’re considering will be packed. This way, you’ll know what to expect and can be prepared for your delivery. There are basically 3 ways that brochure orders can be delivered:
1. Packed by Seller
Packed by seller means that each student receives their own box or bag with the items that they’ve sold inside. The outside is clearly labeled with the student’s name, and in the event of a large school-wide fundraiser, by teacher as well as by grade or class. The original order form will be placed inside so the student will know who to deliver the items to.
Smaller orders may arrive inside a larger box that is labeled with each seller’s name on the outside. This way, it’s clear that there are multiple orders inside. Large individual student orders that contain multiple boxes will be labeled with the seller information, plus each box would be labeled box 1 or __, box 2 of __, and so forth. The majority of our brochure fundraisers are packed this way.
2. Packed to the Piece
Packed to the piece means that we’ll ship the exact amount of each item type that’s ordered, but it won’t come packed by individual seller. For example, let’s say a group doing a candy fundraiser sells a total of 100 candies. Since there are 15 candies to a case, the shipper will send 6 cases, plus the remaining 10 candies a separate box.
For distribution, we recommend that students have bags or boxes ready along with their order forms so they can pack their orders. It’s a good idea to have each item type lined up to make packing easier.
In most cases, pack to the piece brochure fundraisers only have a limited number of item types so distribution should be fairly simple.
3. Full Case Orders
Full case orders mean that regardless of how much of a particular item you sell, cases cannot be broken down, therefore you must accept full cases. Let’s look at our candy fundraiser example again. Since the group sold 100 candies and there were 15 candies to a case, to send enough candy, they would have to accept 7 full cases. This equates to 105 candies. That’s 5 more than what was sold.
6 cases would only provide enough for 90 candies, which would be 10 candies short. In this case, the group would also be responsible for paying for the extra 5 candies. Companies that use this packing method will advise the group to sell off the additional amount, thus making the extra profit. Or, just give them away as gifts or student incentives.