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How Brochure Fundraising Orders Are Packed

How Brochure Fundraising Orders Are Packed

It’s important that you understand how the brochure fundraiser that you’re considering will be packed. This way, you’ll know what to expect and can be prepared for your delivery. There are basically 3 ways that brochure orders can be delivered:

1. Packed by Seller

Packed by seller means that each student receives their own box or bag with the items that they’ve sold inside. The outside is clearly labeled with the student’s name, and in the event of a large school-wide fundraiser, by teacher as well as by grade or class. The original order form will be placed inside so the student will know who to deliver the items to.

Smaller orders may arrive inside a larger box that is labeled with each seller’s name on the outside. This way, it’s clear that there are multiple orders inside. Large individual student orders that contain multiple boxes will be labeled with the seller information, plus each box would be labeled box 1 or __, box 2 of __, and so forth. The majority of our brochure fundraisers are packed this way.

2. Packed by Item

Packed by item means that we’ll ship the exact amount of each item type that’s ordered, but it won’t come packed by individual seller. For example, let’s say a group doing a candy fundraiser sells a total of 100 candies. Since there are 15 candies to a case, the shipper will send 6 cases, plus the remaining 10 candies a separate box.

For distribution, we recommend that students have bags or boxes ready along with their order forms so they can pack their orders. It’s a good idea to have each item type lined up to make packing easier.

In most cases, pack to the piece brochure fundraisers only have a limited number of item types so distribution should be fairly simple.

3. Bulk

Bulk means that regardless of how much of a particular item you sell, you must accept full cases. Consider our pie fundraiser as an example. All flavors come 6 to the case. Breaking down cases is not possible. This means that flavors cannot be mixed.

Let’s say a group sold 23 of each flavor (138 total pies). We would need to send 1 extra pies for each flavor because 23 does not divide evenly by 6. Here’s the math:

  • 6 pies per case x 4 cases = 24 pies
  • This would also apply for the other 5 flavors
  • In our example, an extra 6 pies would be shipped (6 flavors x 1 pies / flavor)

The group would be responsible for paying for the extra 6 pies.

Once you sell off these pies you keep the profit from the extra pies too. Or, just give them away as gifts to teachers or use for student incentives.