How Brochure Fundraising Orders Are Packed

It’s important that you understand how the brochure fundraiser that you’re considering will be packed. This way, you’ll know what to expect and can be prepared for your delivery. There are basically 3 ways that brochure orders can be delivered:

1. Packed by Seller

Packed by seller means that each student receives their own box or bag with the items that they’ve sold inside. The outside is clearly labeled with the student’s name, and in the event of a large school-wide fundraiser, by teacher as well as by grade or class. The original order form will be placed inside so the student will know who to deliver the items to.

Smaller orders may arrive inside a larger box that is labeled with each seller’s name on the outside. This way, it’s clear that there are multiple orders inside. Large individual student orders that contain multiple boxes will be labeled with the seller information, plus each box would be labeled box 1 or __, box 2 of __, and so forth. The majority of our brochure fundraisers are packed this way.

2. Packed to the Piece

Packed to the piece means that we’ll ship the exact amount of each item type that’s ordered, but it won’t come packed by individual seller. For example, let’s say that a group that does a popcorn fundraiser sells a total of 100 bags of cheddar cheese popcorn. Since there are 16 bags to a case, we’ll ship 6 cases of 16, which equals 96, plus another 4 bags that will arrive in a separate box.

For distribution, we recommend that students have bags or boxes ready along with their order forms so they can pack their orders. It’s a good idea to have each item type lined up to make packing easier.

In most cases, pack to the piece brochure fundraisers only have a limited number of item types so distribution should be fairly simple.

3. Full Case Orders

Full case orders mean that regardless of how much of a particular item you sell, cases cannot be broken down, therefore you must accept full cases. Let’s look at our cheddar cheese popcorn example again. Since the group sold 100 bags and there were 16 bags to a case, to send enough popcorn, they would have to accept 7 full cases. This equates to 112 bags of popcorn. That’s 12 more than what was sold. 6 cases would only provide enough for 96 bags, which would be 4 bags short. In this case, the group would also be responsible for paying for the extra bags. Companies that use this packing method will advise the group to sell the additional 12 bags and make the extra profit. Or, just give them away as gifts or student incentives.

This packing method is not as common anymore and is mainly used for groups who order product up front and then turn around and sell it. We don’t offer this packing method for an order taker brochure sale.