How Brochure Fundraising Orders Are Packed

It’s important that you understand how the brochure fundraiser that you’re considering will be packed. This way, you’ll know what to expect and can be prepared for your delivery. There are basically 3 ways that brochure orders can be delivered:

1. Packed by Seller

Packed by seller means that each student receives their own box or bag with the items that they’ve sold inside. The outside is clearly labeled with the student’s name, and in the event of a large school-wide fundraiser, by teacher as well as by grade or class. The original order form will be placed inside so the student will know who to deliver the items to.

Smaller orders may arrive inside a larger box that is labeled with each seller’s name on the outside. This way, it’s clear that there are multiple orders inside. Large individual student orders that contain multiple boxes will be labeled with the seller information, plus each box would be labeled box 1 or __, box 2 of __, and so forth. The majority of our brochure fundraisers are packed this way.

2. Packed to the Piece

Packed to the piece means that we’ll ship the exact amount of each item type that’s ordered, but it won’t come packed by individual seller. For example, let’s say a group doing a candy fundraiser sells a total of 100 candies. Since there are 15 candies to a case, the shipper will send 6 cases, plus the remaining 10 candies a separate box.

For distribution, we recommend that students have bags or boxes ready along with their order forms so they can pack their orders. It’s a good idea to have each item type lined up to make packing easier.

In most cases, pack to the piece brochure fundraisers only have a limited number of item types so distribution should be fairly simple.

3. Full Case Orders

Full case orders mean that regardless of how much of a particular item you sell, you must accept full cases. Consider our pie fundraiser as an example. Each flavor contains a fixed number of pies per case. 5 flavors come 6 to the case except Chocolate Cream Pie which contains 4 pies. Breaking down cases is not possible.

Let’s say a group sold 100 of each flavor (600 total pies). We would need to send 2 extra pies for each flavor, except for the Chocolate Cream Pie. Here’s the math:

  • 4 pies per case x 25 cases = 100 pies (Chocolate Cream Pie)
  • 6 pies per case x 17 cases = 102 pies (5 remaining flavors)

Since we don’t want to be short on pies, we exceed the order amount (in this case 100) by the least possible number. 16 cases would leave us 4 short at 96 pies.

In this case, the group would be responsible for paying for the extra 2 pies for the 5 flavors. We would be able to ship the exact number of Chocolate Cream Pies so there would be no overages for that flavor.

Once you sell off these pies you keep the extra profit. Or, just give them away as gifts to teachers or student incentives.