3 Steps to a Simple Frozen Food Fundraiser Delivery

Your guide to easier frozen food deliveries.

Handling frozen food works differently than with any other type of merchandise. You don't have the luxury of time on your side once you receive your shipment, so you'll need to prepare for it a little differently.

To have a simple frozen food fundraiser delivery you should first ensure you've received order forms from all of your sellers before mailing them in. Most school catalog companies only allow one frozen shipment, which helps ensure that everything's received and processed together.

To ensure that you won't need to store frozen products, notify everyone when their order will arrive. Finally, once everything arrives, ensure you have extra help to help speed up the distribution process. Here's what we recommend:

1. Consolidate Your Order Forms

You will only receive one frozen food shipment at your school. This means that you will:

• Not receiving any late order shipments.
• Not receive replacement items:
  • You will be issued a credit if you have missing or damaged items.

Therefore, once your fundraiser is over, we suggest that you:

1. Remind your students to get orders turned in quickly as soon as possible.
2. Wait until your scheduled send-in date to mail your order.
3. Fax in any late orders within two business days.
4. Have a firm cutoff date. Don't accept any more order forms after that.

2. Plan for Your Fundraiser Delivery

Before your delivery date, ensure that every box will be picked up by:

• Sending home notices reminding parents about delivery day.
• Verbally reminding your students.
• Announce your delivery date on your school marquee.
• Using your school's voicemail system to notify your parents.

3. Simplify Student Box Order Distribution

Once your shipment arrives, you will distribute your students' boxes quickly. Make sure to:

• Have extra help available to sort and hand out boxes.
• Secure freezer space for unclaimed boxes, just in case.

See our brochure fundraisers.

Author Bio

Clay Boggess has been designing fundraising programs for schools and various nonprofit organizations throughout the US since 1999. He’s helped administrators, teachers, and outside support entities such as PTAs and PTOs raise millions of dollars. Clay is an owner and partner at Big Fundraising Ideas.