Handling frozen food works differently than with any other type of merchandise. You don’t have the luxury of time on your side once you receive your shipment so you’ll need to prepare for it a little differently.
To have a simple frozen food fundraiser delivery you should first make sure that you’ve received order forms from all of your sellers before mailing them in. Most school catalog companies only allow one frozen shipment so this helps to ensure that everything’s received and processed together.
To ensure that you won’t need to store any frozen product, make sure to notify everyone about when their order will be arriving. Finally, once everything arrives, ensure that you have extra help to help speed up distribution process. Here's what we recommend:
1. Consolidate Your Order Forms
You will only receive 1 frozen food shipment at your school. This means that you will:
- Not receive any late order shipments.
- Not receive replacement items:
- If you have missing or damaged items you will be issued a credit instead.
Therefore, once your fundraiser is over we suggest that you:
- Remind your students to get orders turned in quickly as soon as possible.
- Wait until your scheduled send in date to mail your order.
- Fax in any late orders within 2 business days.
- Have a firm cutoff date. Don't accept any more order forms after that.
2. Plan Ahead for Your Fundraiser Delivery
Before your delivery date, ensure that every box will be picked up by:
- Sending home notices reminding parents about delivery day.
- Verbally reminding your students.
- Announce your delivery date on your school marquee.
- Using your school’s voicemail system to notify your parents.
3. Simplify Student Box Order Distribution
Once your shipment arrives, your goal is to distribute your students' boxes as quickly as possible. Make sure to:
- Have extra help available to sort and hand out boxes.
- Secure freezer space for unclaimed boxes just in case.